Careers Department

Apprentice Team Administrator
Ref: req52044
Position: Apprentice Team Administration
Location: Alconbury, Cambridgeshire
Customer: INSIDE TRACK -  Events
Salary:  starting on £15,800, rising to £16,500 after an agreed milestone and certain elements of the Apprenticeship have been completed. Rising to £17500 after Apprenticeship qualification has been completed.
Contract Type: 13 Month Apprenticeship - guaranteed Full time role if Apprenticeship qualification is passed and employment terms and conditions are met during the period of Apprenticeship.
Closing Date for Applications: 09th February 2018
About our Business
Our business division, Inside Track, specialise in providing tailored sales and marketing solutions to the automotive sector. We provide a broad range of services from event management, training and media services to vehicle preparation, refurbishment and distribution. We take a personal approach with our customers by taking the time to understand their brand, culture, key business goals and needs.
The Role & Our Ideal Candidate
We’re currently seeking a proactive and self-motivated individual to join our business as an Apprentice Team Administrator working within our Inside Track site based in Alconbury, Cambridgeshire Business Unit. You must have the ambition to succeed as well as the ability to work as part of a team and as an individual.
• Organise and prioritise activities and projects to ensure that a quality service is achieved.
• Completing weekly time sheets and then update payroll database.
• Cross checking of Supplier Purchase Orders and Invoices.
• Uses both the team and individual ability to solve problems.
• Possesses a positive, can-do attitude.
• Set up of new manpower suppliers, adding to the event system, ensuring non disclosures, framework agreements are signed and completed.
• Control of the training database & folders, making sure information is up to date and ready for audit.
• Book all hire cars for the events department
• Act as the main interface for all supplier management issues ensuring effective liaison and alignment with the events team. Demonstrate a proactive approach to managing and resolving issues
• Update and maintain staff with communications from account teams
• Ensure company policies are communicated and applied
Key skills in this role will include:
• Ability to work to aggressive timescales
• Personal drive and motivation
• Managing through KPIs
• Excellent communication skills both verbal and written
• Demonstrable record of service improvement through innovation
• MS Office literate
Apprenticeship qualification:
During the 13 month apprenticeship you will work to achieve a Level 3 Business Administration Apprenticeship qualification, this will include the following.
• Ability to update and review databases, record information and produce data analysis where required.
• Maintain records and files, handles confidential information in compliance with the organisation's procedures.
• Ability to exercise proactivity and good judgement.
• Build and maintain positive relationships within their own team and across the organisation.
• Undertake standard analyses using industry standard methods using popular methods.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies the required effort to continuously improve their work.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
You will be allocated a Mentor and a Learner Manager from The Apprenticeship Training Provider, who will be a subject matter expert in the field of the Apprenticeship you will be under taking, they will ensure that during the 13 months you will be given the support and assistance you will need to ensure you achieve your Apprenticeship Qualification.
What will you get in return?
As a part of a growing DHL population you will receive access to a variety of our excellent benefits which could include; 25 days holiday, pension scheme, childcare vouchers, retail discounts, training, development, secondments opportunities and MANY MORE.
Come and join the team, take the opportunity to earn while you learn and open the door to an exciting new career within DHL Supply Chain.
What you’ll need to do next
If you have a proven track record of achievement with the desire to succeed, simply apply online (https://dpdhl.csod.com/ats/careersite/jobdetails.aspx?site=4&c=dpdhl&id=52044 for application link) ensuring that a full up to date CV is attached with your application. Please include a cover letter stating why you have applied for this role, applications received without a cover letter will be rejected.


Good luck, Careers and Progression Team